Executive Assistant to the Purchasing Manager

Are you a highly organized and proactive professional looking to support a dynamic Purchasing Manager in a fast-paced environment? 88 Prestige Brands Inc is seeking a detail-oriented Executive Assistant to provide comprehensive administrative support, ensuring seamless operations and efficient communication. Located in the vibrant city of Canggu, this role offers an exciting opportunity to be part of a growing brand in the hospitality industry.

As an Executive Assistant to the Purchasing Manager, you will play a crucial role in supporting the procurement process, managing schedules, and maintaining high standards of organization. This position is perfect for someone who thrives in a dynamic environment and is committed to delivering exceptional service.

Join 88 Prestige Brands Inc and take your career to the next level in one of Bali's most sought-after destinations.

📋 Tanggung Jawab Pekerjaan

• Assist the Purchasing Manager with daily administrative tasks, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up materials to ensure effective communication and decision-making.
• Manage and maintain the Purchasing Manager's inbox, prioritizing emails and responding to inquiries in a timely manner.
• Coordinate with suppliers and vendors to ensure timely delivery of goods and services, maintaining strong relationships and fostering business growth.
• Assist in the preparation of purchase orders, invoices, and other procurement-related documents, ensuring accuracy and compliance with company policies.
• Support the Purchasing Manager in managing procurement processes, including supplier evaluations, contract negotiations, and performance reviews.
• Maintain and update the Purchasing Manager's files and documents, ensuring they are organized and easily accessible.
• Provide general administrative support, including data entry, filing, and other clerical tasks as needed.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role, preferably in a procurement or purchasing environment.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with both internal and external stakeholders.
• Detail-oriented with a keen eye for accuracy and a commitment to maintaining high standards of organization.
• Proactive and self-motivated, with the ability to work independently and as part of a team.
• Fluent in English, both written and spoken.

🛠️ Keahlian

Lowongan Terkait